The Board of Education shall have standing committees of policy, finance government relations, and property. The Board may also create special committees. The members of standing and special committees shall be Board of Education members appointed by the president. Such committees shall be responsible to the Board of Education for the performance of their duties. The president of the Board shall be an ex-officio member of all committees.
The Policy Committee shall be responsible for evaluating Board policies and making policy-related recommendations to the full Board for consideration. The Committee shall ensure that Board policies provide for the effective operation of the School District, comply with applicable legal mandates, and are integrated with planning and priorities related to student achievement. All proposals to adopt, revise, or rescind Board policies shall be referred to the Policy Committee in accordance with applicable policy (BDC). The Clarke County School District’s Finance Committee has the responsibility to provide guidance and recommendations to the Board in the oversight of internal and external accounting and audit functions of the District, including without limitation to include but not limited to the operating budget, grants, federal dollars, and educational SPLOST (ELOST). The Committee reviews periodic financial reports and oversees the overall accounting and financial reporting systems and a review of the annual audit, and may make recommendations for any actions stemming from the audit findings
Meetings will be held monthly, but may be held more or less often or as required to ensure sound fiscal management systems. The regular duties and responsibilities of the Committee include (i) assessing the risk of the District’s fiscal operations as part of the auditor’s responsibilities under in accordance with governmental auditing standards, (ii) reviewing and making appropriate recommendations to the superintendent for corrective action plans as needed to ensure sound fiscal systems are developed and implemented, (iii) reviewing the annual draft budget of the school district, (iv) reviewing the monthly financial statements, (v) making recommendations to the full Board regarding budget amendments, (vi) the annual exit conference with DOAA will be attended by the Superintendent, CFO and the Board President or designee, and (vii) the annual audit will be presented to the board after the final audit is published by DOAA.
GOVERNMENT RELATIONS COMMITTEE
The purpose of the Government Relations Committee is to facilitate communications and opportunities for cooperation between the Board, the Athens-Clarke County Mayor and Council, the local delegation to the Georgia General Assembly, and other boards of education throughout Georgia. Duties of the Government Relations Committee may include updating the Board on proposed regulations and legislation potentially effecting the District, as well as discussing issues with elected officials at the local, state, and federal levels to make them aware of the importance of public education and how their decisions may impact the District and its students.
The Property Committee shall evaluate and determine the condition of all buildings and grounds of the Clarke County School District, and the committee shall review the Superintendent's recommendations on the following:
1. The conditions and uses of all buildings and grounds.
2. The buying and selling of any property of the School District.
3. Property needs of the School District.
4. The long term use by any organization of any property of the School District. The committee will study any property issue referred to the committee by the Board and report back to the Board of Education with a recommendation.
The Board may, from time to time, appoint special (ad hoc) committees from its own membership for study and fact finding. It shall be the responsibility of the president to appoint special committees whenever necessary. The president shall outline the duties, responsibilities, and time line of each committee at the time of appointment.