The Board of Education shall have standing committees of policy, finance, government relations, Superintendent evaluation, and property. The Board may also create special committees. The members of standing committees shall be Board of Education members and at the January work session, members, chairs and vice-chairs will be determined through consensus of the Board. Such committees shall be responsible to the Board of Education for the performance of their duties. All committee meetings are subject to the Open Meetings Act.
The Policy Committee shall be responsible for evaluating Board policies and making policy-related recommendations to the full Board for consideration. The Committee shall ensure that Board policies provide for the effective operation of the School District, comply with applicable legal mandates, and are integrated with planning and priorities related to student achievement. The Board of Education directs the Superintendent to develop administrative regulations (sometimes referred to as rules) as necessary to implement Board policy. Such regulations should be presented to the Policy Committee for recommendation and the Board for approval. All proposals to adopt, revise, or rescind Board policies shall be referred to the Policy Committee in accordance with applicable policy (BDC).
The Clarke County School District s Finance Committee has the responsibility to provide guidance and
recommendations to the Board in the oversight of internal and external accounting and audit functions of the District, including without limitation to include but not limited to the operating budget, grants, federal dollars, and educational SPLOST (ELOST). The Committee reviews periodic financial reports and oversees the overall accounting and financial reporting systems and a review of the annual audit, and may make recommendations for any actions stemming from the audit findings.
Meetings will be held monthly but may be held more or less often or as required to ensure sound fiscal management systems. The regular duties and responsibilities of the Committee include (i) assessing the risk of the Districts fiscal operations as part of the auditor s responsibilities under in accordance with governmental auditing standards, (ii) reviewing and making appropriate recommendations to the superintendent for corrective action plans as needed to ensure sound fiscal systems are developed and implemented, (iii) reviewing the annual draft budget of the school district, (iv) reviewing the monthly financial statements, (v) making recommendations to the full Board regarding budget amendments, (vi) the annual exit conference with DOAA will be attended by the Superintendent, CFO and the Board President or designee, and (vii)the annual audit will be presented to the board after the final audit is published by DOAA.
Government Relations Committee
The purpose of the Government Relations Committee is to facilitate communications and opportunities for cooperation between the Board, the Athens-Clarke County Mayor and Council, the local delegation to the Georgia General Assembly, and other boards of education throughout Georgia. Duties of the Government Relations Committee may include updating the Board on proposed regulations and legislation potentially affecting the District, as well as discussing issues with elected officials at the local, state, and federal levels to make them aware of the importance of public education and how their decisions may impact the District and its students.
The purpose of the Superintendent Evaluation Committee is to assist the Board with the Superintendent evaluation process. The functions of the committee are set forth in Board Policy CEI.
The Property Committee shall evaluate and determine the condition of all buildings and grounds of the Clarke County School District, and the committee shall review the Superintendent's recommendations on the following:
- The conditions and uses of all buildings and grounds.
- The buying and selling of any property of the School District.
- Property needs of the School District.
- The long term use by any organization of any property of the School District.
The committee will study any property issue referred to the committee by the Board and report back to the Board of Education with a recommendation. The Property Committee will review all facilities on an annual basis.
The Board may, from time to time, create special (ad hoc) committees from its own membership for study and fact-finding. It shall be the responsibility of the president to appoint the Board members to special committees whenever necessary. The president shall outline the duties, responsibilities, and timeline of each committee at the time of appointment.
The Board of Education recognizes the need for and encourages citizen participation in the decision-making process. Advisory committees may be organized by the Board when needed and appropriate. Membership in each advisory committee will be determined by the Board. Nominations of individuals to committees will be made by Board members and appointments to committees will be made by action of the entire Board. Vacancies occurring on committees for any reason shall be filled as the original appointees were made. Advisory committees to the Board of Education shall report to the Board. The Board shall give each advisory committee its charge and shall instruct each committee as to:
- The need and purpose of the committee;
- The scope of the committee;
- The necessity for holding announced meetings open to the public;
- The necessity to present a written/oral report to the Board of Education with majority and minority opinions welcomed; and
- A timeline
Board Representatives to Community and Agency Committees or GSBA Delegates
If a Board Member is asked to represent the full board on a community committee, the representation must be approved or ratified by the full Board and that Board Member should regularly report back information about the work of that committee to other Board Members.
These references are not intended to be part of the policy itself or do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.